The effective way to do a TO-DO list

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I’m an old fashion when it comes to my daily tasks list. I still use a notebook instead of OneNote or any other famous applications out there.

In my opinion, Dedicated hard-copy written text brings more attention with it as compared to any another excel\note which available in my computer\smartphone. But still… that’s my own opinion.

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Today’s post is about my “self-developed algorithm” for generating a TO-DO list. How it works?

The range for Urgency and Importance is from [lowest] 1 to 5 [highest] (1,2,3,4,5) and for Ease of implementation is [hardest] 1 to 3 [easiest].

Range for Urgency and Importance:

  • 1 = Not urgent\important
  • 5 = Very urgent\important

Range for Ease of implementation:

  • 1 = Hard
  • 2 =Medium
  • 3 = Very easy

After we understood the ranges we’ll build the TO-DO matrix like this:

Task Urgency Importance Ease of implementation Total

Write down your daily tasks and set the score (by the range) for each column and work by the following formula : Urgency * Importance + Ease of implementation = Total

Sort the results while the highest total score is your first to-do task and the lowest is the last one…

For example:

Task Urgency Importance Ease of implementation Total
Send an update mail 5 5 2 27
Read an article 1 3 2 5
Read mail from my boss 1 1 3 4
Clean my mailbox 1 4 2 6

So, this is how my TO-DO list will look like:

  1. Send an update mail (5*5+2)
  2. Clean my mailbox (1*4+2)
  3. Read an article (1*3+2)
  4. Read mail from my boss (1*1+3)

 

Hope you find it helpful.

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